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California State University, Stanislaus
  • Position Number: 4052091
  • Location: Turlock, CA
  • Position Type: Business - Finance

Program Specialist

Job no: 525584
Department: Extended Ed & International Ed
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 4 - APC - Academic Professionals of California, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Position Summary
(Classified as: Extended Education Specialist I)

Full-time position available on or after May 1, 2023 for Extended and International Education.

Under the direction of the Director of Program Development and Administration in Extended and International Education, the Program Specialist's primary responsibility is to manage the portfolio of programs assigned to them. This includes, but is not limited to, program analysis and reporting; compliance with all campus system-wide regulations regarding extension programs; oversight of logistical aspects of programs; and serve as a liaison to campus and outside entities. In addition, the Program Specialist administers instructor personnel matters including instructor contracts and program evaluations. The Program Specialist's work requires frequent communication and collaboration with the Executive Director of Innovation and Workforce Development, the Senior Budget Analyst, and the Senior Director of Marketing and Communication. Excellent organizational, time management, and communication skills are required.

Job Duties
Duties include but are not limited to:
  • Manage logistics of established, assigned degree, certificate and continuing education programs to include: budget monitoring, site coordination, processing course proposals forms and faculty pay.
  • Collaborate with the College Program Director in the administration of assigned special session undergraduate, graduate, credit and non-credit programs, workshops, and certificates.
  • Act as faculty liaison for all questions and concerns and train new instructors in understanding and completing contract arrangements.
  • Administer instructor contracts including special consultants, special lecturers and special session faculty.
  • Administer payroll paperwork.
  • Serve as liaison to campus and outside agencies relative to assigned programs.
  • Collaborate with the Marketing Director to ensure the effectiveness of marketing, promotion, and communication plans.
  • Collaborate with Evaluator to ensure that all application documents are in order and that students are admitted timely.
  • Plan the class schedule and ensure classroom availability.
  • Reserve appropriate classrooms and coordinate appropriate catering requests for food for workshops.
  • Assist in the administration of instructor personnel matters (hiring documentation).
  • Assist in planning and coordinating special events for assigned programs.
  • Coordinate Cashnet storefront payments and act as internal resource for EIE colleagues and students.
  • Ensure compliance with applicable campus regulations for offering extension courses, assuring all courses receive proper authorizations and signatures.
  • Analyze faculty teaching load and pay to ensure compliance with all California Faculty Association contracts.
  • Ensure compliance with CO Executive Orders affecting Extended Education, particularly EO 1099.
  • Compile and report course/program student evaluations.
  • Analyze program viability and make recommendations.
  • Collaborate with budget analyst to analyze expenses and net revenue.
  • Collect, analyze, and report enrollment, transfer source, retention, and graduation data for assigned programs.
  • Review pricing strategies and oversee pricing changes through the Curriculog approval process.
  • Ensure compliance with Federal, state, CSU system and University policies and regulations.
  • Act as an internal resource on Extended Education, and University-policy and procedural matters.
  • Continually seek continuous process improvements and implementation strategies to enhance program effectiveness.
  • Provide lead oversight of site coordinators for assigned programs.
  • Provide lead work direction for student assistants and ASC I at the Stockton Campus.
  • Assist the Director of Program Development and Administration and the Director of Innovation and Workforce Development in launching new programs as directed by the dean.
  • Review marketing research and student demand data to help determine the need for new and/or program enhancements.
  • Determine site location and ensure Department of Education approval.
  • Develop course proposals through Curriculog.
  • Collaborate with financial aid to ensure that the program/schedule is "financial aid fundable." This includes completion of Department of Education requirements for academic certificate programs and gainful employment requirements.
  • Assist in getting programs approved through the campus and CO process.
  • Maintain liaison with Academic Affairs to ensure program approval and WASC accreditation.
  • Other duties as assigned.

    Minimum Qualifications
    Education: Equivalent to graduation from a four-year college or university, preferably with courses in adult education and curriculum planning.

    Experience: Equivalent to two years of experience in planning classes or programs in a specialized field or area, preferably in higher, extended, or adult education. (Teaching experience in higher or extended education may be substituted for experience on a year-for-year basis.)

    Preferred Qualifications

  • Baccalaureate degree, preferably with courses in business administration, learning and development, and/or education/pedagogy.
  • Experience developing resources, budgets, and marketing plans for educational programs and in acting as a liaison with the community is desirable.
  • Experience with program support/administration in a higher education environment
  • Basic understanding of processes and practices involved in program and course planning.
  • Knowledge of Stan State campus and the region it serves.
  • Experience analyzing need for new or revised programs.
  • Understanding of curriculum/program design principles and the relationship between course completion and credit in diverse settings (academic credit, continuing education units, other forms of skill-based acknowledgement.
  • Experience partnering with faculty and industry experts in course/program design and facilitation.
  • Experience developing budgets and analyzing costs.
  • Experience writing promotional materials and support diverse marketing strategies.
  • Ability to professionally represent Stan State, EIE, and develop effective and productive working relationships with internal and external constituencies.
  • Experience with planning and managing course/scheduling logistics.
  • Experience analyzing records and report on budget and enrollment detail.
  • Knowledge of California State University Extended Education policies and practices.
  • Three or more years of experience in higher, extended, or adult education.

    Knowledge, Skills, Abilities

  • Knowledge of the procedures and practices in educational program and curriculum planning.
  • Knowledge of resources of the campus and the surrounding community.
  • Knowledge of the processes required to plan and construct academic programs and course outlines.
  • Ability to determine needs for new or revised programs.
  • Ability to plan course hours and credit.
  • Ability to develop course outlines with instructors, locate instructors, and to assist them in understanding and completing contract arrangements.
  • Ability to develop budgets and analyze costs.
  • Ability to write promotional materials and to develop a variety of promotional techniques.
  • Ability to represent the CSU system to the community and develop working relationships.
  • Ability to manage logistics of providing classes.
  • Ability to maintain cost information and records.

    Special Conditions
    CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at:

    Salary Range
    Anticipated salary will be $4,813 - $5,535 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Extended Education Specialist I range: $4,813 - $6,851 per month)

    Compensation & Benefits
    Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 4) Benefits Summary: CSU Employee Benefit Summary

    How to Apply
    To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resume. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the "Apply Now" button on this page.

    Application Deadline
    OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER APRIL 12, 2023 (Applications received after the screening date will be considered at the discretion of the university.)

    Criminal Background Clearance Notice
    Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    Additional Information
    Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

    Clery Act Disclosure

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

    Equal Employment Opportunity

    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form.

    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.


    To apply, visit

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