Job Details

Western University of Health Sciences
  • Position Number: 2520800
  • Location: Pomona, CA
  • Position Type: Facilities Management

Preventive/Deferred Maintenance Manager
Western University of Health Sciences

Posting Number

Western University Campus-Pomona, CA

5201-Facilities and Physical Plant

Type of Position

Job Summary
The Preventive/Deferred Maintenance Manager develops, documents, and establishes the preventive maintenance of all University facility and utility systems, including, but not limited to, refrigeration, heating, ventilation, and air conditioning (HVAC), steam, condensate, plumbing, fire protection, and electrical systems using the Building Management System (BMS) and other web-based controls. The Preventive Maintenance Manager is responsible for the accurate and timely collection of equipment data and ensures data is recorded in both the ISES facilities condition assessment database and MetaBIM in a well-organized manner so it can be easily retrieved and utilized to facilitate maintenance of the systems.

Essential Duties
  • Ensure that all University facilities are structurally sound, mechanically operational, electrically efficient, and safe by planning and scheduling recurring preventive maintenance activities.
  • Administers the preventive maintenance program by utilizing an in-depth understanding of the maintenance program and associates tasks and processes, and knowledge of the BMS to optimize the efficiency and effectiveness of preventive maintenance, coordinate with others as needed to achieve desired outcomes, and providing reliable and authoritative information, work orders, reports, and recommendations to administer and monitor the preventive maintenance program.

  • Assists with the development and training of staff on the proper use of test equipment, hand tools, power tools, shop safety and appropriate work methods for equipment data gathering and determination of preventive maintenance tasks.
  • Develops CMMS preventive maintenance tasks and document instructions and procedures for the preventive maintenance of facility and utility components, systems and equipment, including but not limited to, mechanical, electrical, heating, ventilation and air conditioning, plumbing and fire protection.
  • Supports preventive maintenance as a strategy in maintaining University facility and utility systems, components, and equipment, including mechanical, electrical, plumbing, fire protection, and associated control systems by assisting in the development, administration, and monitoring of preventive maintenance programs, keeping accurate records in both the ISES facilities condition assessment database and MetaBIM on all aspects of the systems such as equipment characteristics, breakdowns and associated repairs, equipment replacements, and required and performed preventative and reactive maintenance, and developing and generating reports to assist in the tracking of maintenance tasks and associated benefits of the preventative maintenance program

  • Assists the Director of Operations with contract management by managing maintenance contracts from initial contact with vendors, requesting quotes, and scheduling site preventive maintenance assessments/services.
  • Reduces the likelihood for liability regarding the University's compliance with federal regulations by complying with and enforcing policies, laws, and regulations governing environmental protection, hazardous waste disposal and the use of chemical substances and materials.

  • Reduces the likelihood of a significant disruption of mechanical services (i.e., heating, cooling, plumbing, electricity) to the University.
  • Accomplishes the required work independently by gathering and organizing the required information, maintaining required records, evaluating various approaches to completing projects, developing tools and reports to accomplish and monitor progress, utilizing resources to achieve desired outcomes, exercising judgement to make decisions, and assuring effective communication with stakeholders.

  • In coordination with the appropriate Facilities Management staff, facilitates workflow and the efficient use of time and effort by establishing processes, guidelines, and rules related to the preventative maintenance program.
  • Contributes to the overall success of Facilities Management by performing other essential duties and responsibilities as assigned.

    Knowledge, Skills and Abilities
    Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
  • A working knowledge of mechanical, electrical, plumbing, and fire protection equipment as well as other building and utilities systems, equipment, and components is required.
  • A general knowledge of maintenance and repair processes and procedures for building and utility equipment, systems, and components is required.
  • Superior computer skills necessary to establish and maintain filing and data systems. Must be able to create and format documents in MS Word, Excel, Access or other database, Outlook, and PowerPoint. Knowledge of Internet and Intranet is required.
  • Must be a self-assured, experienced leader who is able to interact with senior executives, anticipate potential problems, and initiate solutions.
  • Excellent verbal and written communication skills.
  • Must be able to multi-task in a fast-paced environment and be flexible with job assignments.

    Required Qualifications
  • Education: A high school diploma or the equivalent and an Associate's degree, completion of a technical training program in a maintenance trade equivalent to a minimum of sixty hours of college credit, or completion of a recognized apprenticeship program in a maintenance trade, or a combination of the three, is required.
  • Experience: At least six years of progressively responsible experience in the repair and maintenance of industrial or commercial facilities is required. Experience in mechanical, heating, ventilation and air conditioning (HVAC), electrical, plumbing, and refrigeration systems is preferred.

    List comments regarding work hours
    Monday-Friday, 8:00 am - 5:00 pm

    Do the essential functions of this job require lifting?

    If yes, list maximum weight and duration
    The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    While performing the duties of this job, the employee is frequently required to use hands, reach with hands and arms, and stoop. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

    Describe Work Environment
    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    Duties of the Preventive/Deferred Maintenance Manager are normally performed in a typical office setting. Occasionally, while checking HVAC equipment the employee is exposed to outdoor weather conditions and high noise levels. The noise level in this setting is usually moderate due to telephone calls, office equipment, and normal student traffic.

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