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Assistant Director of Maintenance and Facilities
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Position Number: 4572633
Location: Palm Springs, CA
Position Type: Facilities Management

Assistant Director of Maintenance and Facilities

Salary
$106,932.00 - $143,916.00 Annually

Location
City of Palm Springs, CA

Job Type
Full Time - Regular

Job Number
Public Works - 0923

Department
Maintenance & Facilities

Opening Date
09/13/2023

Closing Date
9/28/2023 4:00 PM Pacific

Position Summary

Under the general administrative direction of the Director of Public Works; manage, develop, implement, coordinate, and participate in the administration and efficient execution of the work of the City maintenance programs and operations, including facilities maintenance, parks maintenance, downtown/uptown maintenance, street maintenance, and fleet operations; in collaboration with the Deputy Director of Maintenance & Facilities, research, develop, and implement procedures and policies to increase the effectiveness, efficiency, and accountability of the Department; identify and evaluate new programs, projects, and initiatives for enhancing the quality and condition of public facilities and infrastructure, develop and monitor budgets for their implementation and critically evaluate their successes and shortcomings; develop and manage operational budgets for the Department; coordinate projects, programs, and assigned activities with other departments and outside agencies; educate, motivate and evaluate staff; research, report on, and implement best practices for large and sophisticated owners and operators of municipal buildings, streets, and properties; perform technical and complex tasks relative to assigned area of responsibility; provide highly responsible and complex professional assistance to the Director of Works and other City staff in areas of expertise; act on behalf of the Director in the event of their absence; and perform related duties and assignments as required.

As a member of the City's unclassified service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager.

Examples of Essential and General Responsibilities

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Assist in the development and recommendation of short and long-term strategic plans including the development of objectives and priorities to meet the missions and goals of the City.
Perform research regarding equipment and operations; prepare bid documents and invitations to bid, advise the acceptance of bids and the ordering of supplies; draft, review, approve, and oversee contracts.
Advise and assist in maintaining internal data and information regarding City inventory and operations; research and resolve issues or problems; maintain audit processes.
Assist and participate in the development and administration of the department budget; assist in the forecast of funds needed for staffing, equipment, materials, and supplies; review expenditures and request budgetary adjustments as appropriate and necessary.
Assist in the development and implementation of goals, objectives, policies, procedures, and work standards for the department; review recommendations and actions of staff and resolve department issues and concerns.
Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Develop, recommend, and establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to financial programs, policies, and procedures as appropriate; prepare and present staff reports, memos, documents, and other necessary correspondence.
Represent the department, as assigned, to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments, vendors, and outside agencies and organizations.
Participate in citywide programs and initiatives as assigned; meet with City staff and provide guidance on department programs; serve as staff on a variety of boards, commissions, and committees.
Explain, justify, and defend department programs, policies, and activities; respond to and resolve sensitive and controversial internal and external concerns, questions, and problems; contact departments involved; provide direction and assistance as necessary to correct issues.
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of public works, services, management, and administration.
Provide responsible technical administrative assistance to the Director of Public Works, Deputy Director of Maintenance & Facilities, and other City staff as assigned.
Act on the Director's behalf by assignment or delegation in the Director's absence.
Perform other duties and responsibilities as required.

Minimum and Preferred Requirements

Minimum requirements must be clearly demonstrated on the application to be considered, however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications. (One year of work experience is the equivalent of 12 months of full-time work. "Full-time work" means at least 36 hours of work over a period of one week or 1,872 hours of work over a period of at least 12 months.) Qualifications noted as "desirable" or "preferred" are not included as part of the minimum requirements.

Experience:
Five (5) years of increasingly responsible maintenance, facilities, or public works experience including two (2) years of experience at a management or policy-making level with supervisory responsibility for management and professional staff.
Previous experience working in a public agency environment is desired.

Education and Training:
High school Diploma or equivalent is required.
Bachelor's degree from an accredited college or university with major course work in public administration, business administration, engineering, or a related field, or any combination of education and experience that provides equivalent knowledge, skills, and abilities is desired.

License or Certificates:
Possession of, and ability to maintain, a valid California driver license, with an acceptable driving record is required.
Special Requirements:
Must be willing and able to work various hours including early mornings, evenings, weekends, and holidays.
Incumbent will be enrolled in the California Department of Motor Vehicle (DMV) Pull Notice Program. The DMV Pull Notice Program provides information on the incumbents driving record and driving record status on a periodic basis to the City.
Must successfully complete a pre-employment background investigation, physical, and drug screen.

Working Conditions:
The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

This position works in an office, field environment, and automotive shop with exposure to computers, office equipment, noise, dust, grease, smoke, fumes, gases, and inclement weather conditions; travel from site to site. Essential and marginal functions may require maintaining the physical condition necessary for sitting, walking, or standing for prolonged periods; light and moderate lifting, pulling, pushing, kneeling, and bending; verbal and auditory communication, in person and by telephone; driving a vehicle for limited periods.

Application and Exam Information

A completed application, resume, and supplemental questionnaire are required by the closing date and time. As a candidate for the position, you will want to be sure your application accurately reflects your skills and abilities as they relate to the position to achieve maximum opportunity. Applications will be reviewed carefully and only those who appear to have the best qualifications will be invited to continue in the selection process.

Minimum requirements must be clearly demonstrated on the application to be considered as this information will be used to determine minimum qualifications. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications.

Resumes and other documents may be submitted, however, they will not be used to determine minimum qualifications, please do not use phrases such as "see attached" or "see resume" as they will not be considered. Meeting the minimum requirements does not guarantee an invitation to compete further in the process. Minimum requirements must be met at the time of application submission unless stated otherwise.

Selection Process Information - The selection process for this position may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam, and department interview.

Candidates must successfully pass each stage of the selection process above in order to continue to the next step. This process may be modified or changed depending on the number of qualified candidates.

Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered. All information on the application is subject to investigation and verification.

For more information on completing your application materials click here.

If you are ready to join the exciting Team Palm Springs and you meet the requirements detailed above, please click the apply button. For more information contact Human Resources at:

The City of Palm Springs
3200 E Tahquitz Canyon Way
Palm Springs, CA 92262
www.palmspringsca.gov
(760) 323 - 8215

The City offers an excellent benefit package and retirement plan through California Public Employees' Retirement System (CalPERS). Retirement formula is based on appointment date and membership status with CalPERS.

Applications must be received by 4:00pm, September 28, 2023, in order to be considered for this opportunity. The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received.

City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status.

Disaster Service Worker: In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

To apply: https://www.governmentjobs.com/careers/palmsprings/jobs/4164634/assistant-director-of-maintenance-facilities?pagetype=jobOpportunitiesJobs