Job Details

California Lutheran University
  • Position Number: 2161342
  • Location: Berkeley, CA
  • Position Type: Residence Life and Housing

Admission and Residence Life Coordinator (Berkeley, CA)

Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1
Location: Berkeley

University Background:
Pacific Lutheran Theological Seminary (PLTS) located in Berkeley, CA, develops leaders in the Lutheran tradition for a complex and changing world. We equip people to put their faith into action as the church and culture face dramatic change; because people who follow their purpose can transform a community and the world.

Basic Function:
Under the direction of the Director of Admission and the Associate Dean for Student and Academic Affairs, the position is responsible for planning and executing admission processes and events, and coordinating housing for students. The Coordinator supports the Admission Office by overseeing the admission and residence life experience at Pacific Lutheran Theological Seminary (PLTS).

Representative Duties:
Implements the Admission Communication Plan. E

Utilizes admission CRM throughout all stages of the admission funnel while keeping records current. E

Manages database systems through all stages of the admission and housing processes. E

Creates admissions files; informs applicants of receipt of materials; circulates file for faculty review; prepares letters of admission (or denial) for the Director of Admissions; informs applicants of housing, financial aid, and orientation contacts. E

Plans and executes PLTS admission events, coordinates visits for prospective students, and supervises student employees. E

Coordinates virtual and in-person (when safe to do so) individual student visits to PLTS-GTU. This involves setting date(s) in conversation with the prospective visitor; coordination of transportation to and from the airport if needed; GTU and PLTS campus tours; class audits; individual appointments; meals and housing; other contingencies as they arise. E

Follows up with prospective students on admission, financial aid and housing inquiries. E

Develops and distributes weekly admission funnel reports. E

Prepares and delivers oral presentations. E

Travel to regional and national recruitment events. E

Coordinates with Director and Associate
Dean to plan admissions-related aspects of New Student Orientation events. E

Compiles and distributes reports as needed, including weekly student housing occupancy reports and census reports. E

Oversees all aspects of the student housing application, assignment, and billings process and maintains databases to ensure records are complete, accurate, and current. E

Performs other duties as assigned

E=Essential Duties

Knowledge Of:
Office procedures, methods, and equipment
Word processing, database, publishing, and spreadsheet software
Principles and procedures of records management
Admission policies and procedures
Campus visit trends and best practices
Public speaking techniques
Principles and practices of business communication and marketing strategies
Principles and practices of customer service and public relations
Basic data collection and survey methodology
Microsoft Office programs (including Word, Excel, Visio, PowerPoint and Outlook).
Operation of a variety of office equipment, such as computers and related software, printers, faxes and copy machines
Interpersonal skills using tact, patience and courtesy.

Ability To:
Demonstrate problem solving, analytical and decision making skills

Communicate in a poised and professional manner with diverse individuals over the telephone, in written correspondence, and in person

Supervise student workers and housing managers including development and annual performance evaluations

Travel to regional and national recruitment events

Prepare and deliver oral presentations

Provide information regarding the seminary to prospective students and families

Operate in a fast-paced and collaborative environment, while having the flexibility to adhere to changing deadlines and priorities

Establish and maintain cooperative and effective working relationships with others

Work independently, problem solve, take initiative, set priorities, handle multiple projects, and exercise good judgment

Provide the highest level of customer service to external and internal constituencies

Complete assigned duties with accuracy, detail and thoroughness

Maintain confidentiality and handle confidential and sensitive information in an appropriate manner

Operate a variety of office equipment, such as computers and related software, printers, faxes, and copy machines

Own and operate a vehicle

Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports

Analyze, evaluate, and interpret information and data

Analyze situations accurately and adopt effective courses of action

Occasionally work on some evenings and weekends

Minimum Qualifications:
Any combination equivalent to: A Bachelors degree from an accredited college or university and two years of administrative support experience.

Preferred Qualifications:
Masters Degree and college campus related work experience

Licenses and Other Requirements:
Adjusted schedule to include weekend and evening hours

Some travel required

Physical Abilities:

Working Environment:
Office environment; constant interruptions; occasional evening and weekend work required

Posting Number: Staff002502020
Number of Vacancies: 1
Desired Start Date: 04/04/2021
Position End Date:
Open Date: 02/19/2021
Close Date: 3/21/2021
Open Until Filled: No

Application Procedure/Special Instructions:

To apply, visit

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and Universitys policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.

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