Job Details

Dominican University of California
  • Position Number: 2462806
  • Location: San Rafael, CA
  • Position Type: Secretary and Administrative Assistants


Administrative Assistant


Dominican is located in Marin County, whose affluent and progressive reputation is juxtaposed with a reality of extreme economic and racial disparity. While the campus is situated in a privileged neighborhood, our institution has deep ties in surrounding neighborhoods where resources and representation for minoritized people are exceedingly disproportionate. Dominican is committed to improving our internal policies and practices related to equity and inclusion; it is also demonstrably engaged in collaborating with local, long-term community partners to improve equity and inclusion in Marin.

Our student body is remarkably diverse and we strive to see that diversity reflected in our faculty and staff. We seek candidates from all backgrounds who, through their research, teaching, work ethic, and service, will meaningfully contribute to a diverse, equitable, and inclusive campus and county.

Resume/CV and cover letter are required and must be attached in attachment section of the application process (Step 2). Refer to the posting instructions for any additional materials that may be required.

Refer to the Dominican Employment Page here for adjunct opportunities and application instructions.

Title: Administrative Assistant

Department: Academic Affairs

Division: Academic Affairs

Reports to: Executive Assistant to the Vice President for Academic Affairs

Supervises: N/A

Status: Non-Exempt, Full Time

Position Summary

The Academic Affairs Administrative Assistant works closely with the Vice President for Academic Affairs (VPAA), the Executive Assistant to the VPAA, and the Assistant Dean for Academic Affairs to support the office and the campus in all matters related to and housed in Academic Affairs such as shared governance committees. This includes collaboration with other offices and units on campus to support shared governance, grant and proposal approval processes, curricular development and assessment, and Academic Affairs communication with the campus. This is an in-person position requiring a minimum of four days in the office.

Responsibilities
  • Maintain and update committee membership lists and the appropriate internal sites. Schedule and calendar University and Academic Affairs meetings as needed including Dominican Research Collective, Sabbatical Committee, Fanjeaux Grant Selection Committee, Teacher of the Year Selection Committee, etc. Reserve rooms as needed and in some cases attend meetings and take minutes.
  • Support the Core Curriculum Director and Committee, including organizing materials and taking and distributing minutes.
  • Organize and support specific Dominican Experience initiatives and meetings. This may include doing research, prepping materials, ordering catering, scheduling and calendaring meetings, drafting agendas, taking and distributing minutes, especially related to the University's Scholarly and Creative Works Conference.
  • Monitor and document the process of proposed changes to the Faculty Handbook and other policies through shared governance. Once fully approved, edit the Faculty Handbook and other policies as necessary.
  • Collaborate with the Academic Affairs Office and units across the university to draft and distribute a monthly Academic Affairs Newsletter to share updates from the central academic realm.
  • Receive, organize, and distribute various grant applications, including student research grants, sabbatical proposals, Fanjeaux applications, and more.
  • Confirm and approve purchasing card statements for VPAA direct reports on behalf of the VPAA.
  • Process Academic Affairs check requests and invoices for payment by Business Services.
  • Maintain electronic copies of contracts signed by the VPAA.
  • Perform routine administrative support duties, including answering telephone and greeting office guests.
  • Order and maintain stock of office supplies.
  • Pick up department mail and distribute appropriately.
  • Maintain the highest level of discretion and confidentiality.
  • Perform other duties as assigned.


Required Qualifications
  • Bachelor's degree from four-year college or university or equivalent combination of education and experience.
  • Excellent writing and verbal communication skills.
  • Knowledge of higher education academic and operational areas.
  • Ability to work with a diverse array of constituents within Dominican.
  • Strong organizational skills with the ability to prioritize, manage multiple demands, and meet deadlines.
  • Ability to maintain a high level of accuracy and attention to detail.
  • Experience working with Microsoft Office and Google Suites, including advanced skill with Microsoft Word for editing and formatting documents.
  • Excellent interpersonal skills.
  • Ability to maintain a high level of confidentiality and discretion.
  • Ability to work independently and collaboratively.
  • Familiarity with campus processes, protocols, and procedures.
  • Ability to learn new processes with minimal supervision.


Preferred Qualifications
  • Master's degree.
  • Demonstrated knowledge of key issues, concepts, trends, and policies in higher education.


Additional Position Information
  • Priority will be given to applications submitted by September 27, 2021; however additional applications may be considered until the position is filled
  • Must be willing to consent to a background check


Dominican University of California is an independent, international, learner-centered university, offering both undergraduate and graduate programs. Dominican has a 1:10 teacher-to-student ratio, an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.

Application Procedures


Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.



Application Procedures
  • Link to apply: https://dominican.wd1.myworkdayjobs.com/careers
  • A cover letter is required.
  • Compile resume/CV and cover letter in one pdf document and upload in the Resume/CV section.
  • For further questions on the application process, please contact jobs@dominican.edu

    Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.





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