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Senior Payroll Specialist

Position Number: 2530339
Location: Oakland, CA
Position Type: Human Resources

Senior Payroll Specialist

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary
The Senior Payroll Administrator is responsible for all aspects of payroll administration. This includes the supervision of a Payroll Data Specialist. This position is currently remote, and is expected to return to a hybrid office model in 2022 with part-time in the office and part-time working remotely in the Oakland, CA area. The typical starting salary range for this position is from $76,038 to $94,210. Note that salary is commensurate with skills and experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES :
Payroll Functions:

Provides supervision, direction and training to Payroll Data Specialist

Supervises payroll and payroll tax administration and ensures all deadlines are met

Assist manager with development, implementation and maintenance of payroll procedures and processes

Handles the Absence Management functions and is the backup person for the Donated Leave administrator

Ensures the accurate calculation of all payments processed through audit and review of pre-payroll audit reports

Reviews payroll data, calculations and new hire information including tax information uploaded or entered into the payroll system.

Ensures timely and accurate processing of all recurring additional payments

Handles and produces the payroll data to general ledger process as well as the labor distribution process

Stays current with State & Federal employment law regulations, including FLSA regulations communicating updates to upper management

Assist manager to ensure consistent payroll and payroll tax system configuration for federal, state and local law and regulation compliance

Assist manager to ensure timely and accurate payroll and payroll tax data reports and meets distribution deadlines

Handles the setup of any new tax jurisdictions when new state work locations are established

Other Functions:

Maintains confidential documentation and information

Ensures data integrity, report writing and analyzing data flows for process improvements

Writes, maintains and supports a variety of payroll reports or queries

Handles all general financial, ERISA, and workers' comp audit reports

Reviews and evaluates staff annually

Acts as liaison with IT staff on issues related to company ERP

Assist manager with system configuration, tests and implementation of appropriate modules (payroll, absence management) for ERP conversions and upgrades

Liaise with vendors

QUALIFICATIONS :

Minimum 7 years payroll administration experience

Multi-state and international payroll experience

Experience in PeopleSoft, Lawson, ADP, Report Smith, MS Excel and MS Access highly desired.

Knowledge of State and Federal tax laws and procedures, including knowledge of State and Federal wage and hour law.

Understanding of HR and accounting principles

Ability to multi-task and prioritize and plan work activities

Excellent attention to detail

Strong organizational and time management skills

Strong mathematical and quantitative skills

Strong interpersonal skills

Ability to effectively interact with all levels of employees in a professional manner.

Strong leadership and process improvement

Ability to manage and respond effectively to large volumes of employee inquiries or complaints via phone, e-mail, fax and correspondence

Able to plan, supervise and review work of subordinates

Account Reconciliation

EDUCATION

Bachelors' Degree required or 4 years of additional payroll experience.

Certified Payroll Professional certification desired

Important Information

This position is currently remote, and is expected to return to a hybrid office model in 2022 with part time in the office and part time working remotely in the Oakland, CA area.
FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE and salary level of the employee, the employee may be classified as nonexempt.

To apply, visit: https://www.phi.org/employment/current-opportunities/senior-payroll-administrator/